Executive Assistant

The shape of it

In the posting’s own words

PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

What it asks for · 6

• 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
• Exceptional organizational and time-management skills
• Strong communication skills, both written and spoken
• Proficiency in office productivity tools and ability to learn new software quickly
• Experience in building and managing relationships with high-level external stakeholders, including government officials
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

What the job covers

• Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
• Book travel including flights, accommodation and transportation
• Manage bookings for client meals, events, and similar requests
• Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
• Building strong relationships with key EAs and Chiefs of Staff of priority customers
• Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
• Coordinate and plan internal team events, off-site meetings, and company initiatives
• Manage any high priority / VIP meetings, guest visits, etc.
• Plan and run team social events, keeping the events varied and within set budgets
• Manage confidential information with utmost discretion and professionalism

Words the posting leans on

• manage5×
• events4×
• meetings3×
• quickly3×
• act2×
• building2×
• client2×
• communication2×
• executive assistant2×
• experience2×
• external stakeholders2×
• government2×
• high-level2×
• internal2×
• learn2×
• plan2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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