Executive Assistant, R&D

The shape of it

In the posting’s own words

This role is based in the Belgrade Databricks office, serving the R&D org which operates on a five-day in-office schedule. The EA is expected to be in-office daily when their primary executive is in Belgrade. The 7–9 hour time difference with US-based stakeholders means the EA must be highly effective during limited overlap windows (typically late afternoon CET) and capable of operating autonomously during hours when executives are offline. Occasional schedule flexibility is required to accommodate critical US-based meetings, typically 1–2 evenings per week.

What it asks for · 15

• Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area is preferred.
• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Experience supporting leaders in Engineering, R&D, or Product organizations is a plus.
• Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous situations.
• Advanced calendar management skills (Gmail and Google Calendar expertise required), with experience supporting multiple executives across time zones.
• Demonstrated ability to prioritize across competing executive demands, communicate trade-offs clearly, and resolve conflicts without escalation when possible.
• Ability to communicate with C-level Executive Assistants and external customer stakeholders.
• Strong relationship management and communication skills (C1 English proficiency required), with the ability to collaborate at all levels.
• Proactive, solution-oriented, and adaptable to changing priorities and environments.
• High level of discretion in handling sensitive information and confidential matters.
• Experience planning and executing small and large-scale meetings, events, and travel logistics — including budget management, vendor coordination, and high-volume interview scheduling.
• Willingness to travel occasionally across EMEA for team offsites and regional EA collaboration.
• Demonstrated interest in and aptitude for AI tools and workflow automation.
• Experience proactively identifying and driving process improvements.

1 more in the original.

Degree language

• Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area is preferred.

Tools and skills named

Words the posting leans on

• executive14×
• leaders7×
• meetings6×
• organization6×
• support6×
• belgrade5×
• ensuring5×
• experience5×
• collaboration4×
• engineering4×
• management4×
• partner4×
• priorities4×
• business3×
• calendar3×
• communicate3×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

More open at Databricks

• ソリューションアーキテクト (プリセールス)Tokyo, Japan
• デリバリーソリューションアーキテクトTokyo, Japan
• Account ExecutiveBengaluru, India; Mumbai, India
• Account Executive, Commercial - HunterTokyo, Japan
• Account Executive, SingaporeSingapore
• Accounting ManagerSan Francisco, California