Executive Assistant
Databricks · Seoul, South Korea · HQ Management · listed June 23, 2026
The shape of it
Seniority
Senior
Experience asked
6+ years
Where
Not stated
Requirements listed
12
Length
966 words
In the posting’s own words
Manage complex calendars - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones and makes travel arrangements.
What it asks for · 12
- 6+ years of applicable executive administrative experience, from a global software organization
- Attention to detail, organization and process abilities
- Strong calendaring skills (Gmail and Google Calendar experience mandatory)
- Language Proficiency: Native-level fluency in Korean and professional working proficiency in English (both written and verbal)
- Excellent organizational, time-management and prioritization skills
- Strong teamwork skills; ability to offer suggestions and improvements to process and work very collaboratively with others
- Relationship management skills, and the ability to build a personal network throughout the company
- Excellent verbal and written communication skills
- Willing to adjust the schedule to the respective time zones of the supported.
- Ability to communicate clearly and effectively with senior leaders and external partners
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proactive and solution-oriented mindset
What the job covers
- The executive staff is efficient in their use of time, leading to a more productive team and company.
- Manage complex calendars - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones and makes travel arrangements.
- Supported executives' calendars are accurate and forward-looking.
- The calendar is effectively prioritized and meetings are scheduled in a timely manner.
- Executive travel is planned and booked 30 days out; invoices and expenses are submitted within 2 weeks of cost occurring.
- Act as a primary point of contact for any stakeholders for all meeting requests.
- Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests.
- Ensures all meeting invites have the appropriate details to have an effective meeting outcome.
- May be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave or other absence.
- Manage confidential information with discretion and sensitivity.
- Act as a liaison with other organizations while coordinating efforts to promote proper communication and collaboration.
Tools and skills named
Data
- Databricks
Words the posting leans on
- meeting16×
- executive11×
- skills10×
- calendar9×
- requests8×
- organization6×
- support6×
- travel6×
- act4×
- build4×
- communication4×
- detail4×
- discretion4×
- effectively4×
- excellent4×
- executive staff4×
Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.
The posting, your resume, and the gaps between them. One click loads all three.