Sr. Executive Assistant
Databricks · Mountain View, California; San Francisco, California · Corporate Operations · listed April 30, 2026
The shape of it
Seniority
Senior
Experience asked
10+ years
Where
Not stated
Stated pay
$155,300 – $213,500 USD
Requirements listed
7
Length
1,000 words
In the posting’s own words
We’re seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive experience supporting senior leaders in fast-paced, high-growth environments, particularly within global software or technology organizations. As a trusted partner to the COO, you will play a pivotal role in operationalizing strategic initiatives, managing complex scheduling needs, and driving cross-functional collaboration across departments such as Sales, Marketing, Engineering, People, and Product. You will also oversee the planning and execution of strategic events and community-building initiatives for the team.
What it asks for · 7
- Exceptional organizational skills with a high level of attention to detail.
- Proficiency in Google Calendar and Gmail suite for calendaring, organization, and presentation creation, editing needs
- Proficiency with the use of AI to help with travel planning and other administrative tasks.
- Strong relationship management skills; ability to build networks across departments.
- Excellent oral and written communication skills tailored for senior leaders and external partners.
- Ability to synthesize business/customer data into actionable insights for strategic planning.
- Ability to prioritize and thrive in a high-paced environment.
What the job covers
- Ensure the COO is fully prepared for all meetings with an accurate, forward-looking calendar.
- Navigate shifting priorities and high-pressure environments with unyielding grit, maintaining a "calm in the storm" presence.
- Deploy a deep functional comfort with AI tools to synthesize data, automate routine administration, and accelerate decision-making cycles.
- Proactively manage and prioritize the COO’s schedule to optimize productivity.
- Coordinate with internal and external stakeholders to ensure timely responses and seamless communication.
- Enhance the COO’s efficiency by streamlining workflows, enabling a more productive team and company.
- Execute strategic initiatives with precision, delivering measurable outcomes.
- Curate customer engagement plans for business travel to ensure maximum impact.
Tools and skills named
Ways of working
- Cross-functional2×
Go to market
- Go-to-market
Operations & finance
- Program management
Product & design
- Roadmap
Words the posting leans on
- travel10×
- coo9×
- meetings8×
- customer5×
- ensure5×
- executive5×
- management5×
- planning5×
- data4×
- experience4×
- global travel4×
- partner4×
- senior4×
- skills4×
- strategic4×
- administrative3×
Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.
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