Executive Assistant, Growth Marketing

The shape of it

In the posting’s own words

As Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops, you’ll provide high-level administrative and strategic support to the Growth Marketing leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events.

What it asks for · 5

• 7+ years of experience in a Executive Assistant support role
• Demonstrated ability to work in a fast-paced environment and can adapt quickly to changing demands
• Proficient communication skills and can communicate with a wide range of internal and external stakeholders while maintaining the strictest confidentiality
• Skilled at shifting gears and prioritizing based on inbound of requests & workload volume
• Ability to be in our SF office, 2 days a week; flexible to travel at least once a quarter

What the job covers

• Provide direct support to our VP of Growth Marketing and our Director, B2B - Growth, Strategy, & Ops and the Growth Marketing team by attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc
• Act as the delegate for the VP & Director, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic partner to the VP & Director and their leadership team with a focus on team cohesion, operations, and planning
• Identify areas to optimize VP & Director’s time and make recommendations in regard to time management, prioritization, and business needs
• Identify opportunities for process optimization throughout team and company processes
• Prepare and/or build content, presentations and key documents for the VP & Director using Figma tools
• Partner with the CMO’s EA to organize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team off-sites, including working with external venues and internal stakeholders
• Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company milestones, and internal events

Tools and skills named

Words the posting leans on

• director6×
• internal5×
• leadership5×
• growth marketing4×
• partner4×
• support4×
• cmo3×
• communications3×
• design3×
• events3×
• management3×
• planning3×
• travel3×
• action items2×
• alignment2×
• approval2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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