Executive Assistant, Chief People Officer

Figma · San Francisco, CA · People · listed August 3, 2026

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The shape of it

Seniority
Executive
Experience asked
7+ years
Where
On site
Stated pay
$153,000 – $269,000 USD
Requirements listed
5
Length
1,011 words

In the posting’s own words

We're looking for an Executive Assistant to support Figma's Chief People Officer and VP, Talent to strategically manage the day-to-day administrative and operational needs of the People organization, while also contributing significantly to projects and initiatives that help drive the company's priorities.

What it asks for · 5

  • 7+ years of experience in a senior administrative support role
  • Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
  • Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
  • Ability to shift gears and prioritize based on volume and urgency, while anticipating needs and connecting dots across competing demands
  • Proven track record of maintaining confidentiality and sound judgment in sensitive situations

Also a plus

  • Experience with our product suite
  • Supported teams of 100+ people (bonus points for complex global teams)
  • Previous experience supporting People or Recruiting teams

What the job covers

  • Support your Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails
  • Serve as a strategic thought and execution partner to your Executives and their leadership teams, with a focus on team cohesion, operations, and planning
  • Identify areas to optimize the Executives' time and make recommendations regarding time management, prioritization, and business needs
  • Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events, including ad hoc project management as needed
  • Act as a delegate for your Executives by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
  • Find opportunities for process optimization across team and company workflows
  • Prepare and/or build content, presentations, and key documents for your leaders

Tools and skills named

Product & design
  • Figma8×
Operations & finance
  • Project management
  • Recruiting

Words the posting leans on

  • experience8×
  • people8×
  • executives6×
  • internal4×
  • design3×
  • excited3×
  • projects3×
  • support3×
  • bonus2×
  • cross-functionally2×
  • day-to-day administrative2×
  • demands2×
  • executive assistant2×
  • focus2×
  • idea2×
  • leaders2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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How this page was made

An automated read of a public job posting, fetched August 25, 2026 and last changed by Figma on August 3, 2026. Every list above is pulled from the posting’s own sentences — nothing rewritten, nothing added, no judgment about the role or the company. Counts and seniority are read off the text by rule, so they can be wrong where the posting is unusual. The original is the only thing that binds. Openings close without warning; check the source before spending an evening on it.