Executive Assistant, People

The shape of it

In the posting’s own words

As Executive Assistant to 3 Senior Leaders (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you’ll be directly supporting the VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations to strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma.

What it asks for · 5

• 6+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
• The ability to shift gears and prioritize based on the volume and urgency of requests
• Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality

Also a plus

• Experience with our product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting Recruiting or Workplace teams

What the job covers

• Assist your Executives (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails
• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs
• Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for the VPs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events

Tools and skills named

Words the posting leans on

• experience6×
• internal4×
• vps4×
• design3×
• director operations3×
• estate reward3×
• people3×
• real estate3×
• reward wellness3×
• workplace real3×
• administrative2×
• cross-functionally2×
• executive2×
• focus2×
• idea2×
• leaders2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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