Equity Administration Assistant Manager

The shape of it

In the posting’s own words

The Equity Administration team is responsible for overseeing the full cycle of stock administration on a global basis, collaborating with groups across Accounting, Tax, People, Payroll, and Legal to manage Datadog's equity plans worldwide. Our work spans the processing of equity transactions including RSU releases, stock option exercises, and ESPP purchases; management of equity-related inquiries from employees, executives, investors, and other key partners; day-to-day management of the E*TRADE Equity Edge Online platform; global equity reporting and tax compliance; oversight of equity procedures, policies, and controls; and employee education on equity programs.

What it asks for · 12

• 5+ years of equity or stock plan administration experience, including time at a U.S. public company; experience supporting a global employee population is strongly preferred
• Bachelor's degree required, ideally in Accounting, Finance, Economics, or a related field
• CEP (Certified Equity Professional) designation preferred, or in progress
• Deep hands-on experience with a stock plan administration platform; E*TRADE Equity Edge Online strongly preferred
• Solid command of equity mechanics and the compliance framework around them, including U.S. and international tax withholding and reporting, ASC 718 concepts, Section 16 and Rule 10b5-1, and SOX controls
• Coachable and willing to learn new concepts in order to keep the team steady and productive through changes in process or direction
• Works on issues of diverse scope where analysis requires evaluation of a variety of factors, including an understanding of current business trends, and acts as an advisor to team members to meet schedules and resolve technical problems
• Demonstrated ability to own a complex, deadline-driven process independently and to escalate the right issues at the right time
• Advanced Microsoft Excel skills; experience automating recurring work (for example, with Google Apps Script, Python, Power Automate, or SQL) is a strong plus
• Strong written and verbal communication skills, with the ability to translate technical equity and tax concepts into plain language for employees and executives alike
• Discretion and integrity in handling highly confidential compensation and personal data
• Experience with Workday, NetSuite, Workiva, FloQast, Tableau and AI tools is a plus

What the job covers

• Assist with the accuracy and timeliness of processing in E*TRADE Equity Edge Online across RSU releases, ESPP purchases, FCPE activity, option exercises, dispositions, and cancellations
• Oversee completion of high-risk and more complex assigned equity administration areas
• Serve as a preparer on equity transactions and assist in the review of new equity grants, ensuring to follow proper approvals and controls that are in place
• Oversee process narratives, procedures, and flow charts, and aid in maintaining the calendars and checklists that keep each equity cycle predictable and audit-ready
• Assist in driving team initiatives and projects such as system implementations and process changes, focusing on opportunities to leverage automation tools and AI-assisted solutions.
• Review key financial results and related metrics to be communicated to the finance management team and other stakeholders
• Coordinate with all departments in the process, including People Operations, Legal, Payroll, Tax, and Accounting
• Assist with global equity reporting and compliance with international tax and regulatory requirements, including country-specific sub-plans and trustee arrangements
• Partner with Payroll and Tax to deliver accurate equity income and withholding data in every country where we grant, resolving exceptions and mobile employee allocations ahead of payroll cutoffs
• Support our control environment in compliance with SOX, including control evidence and responses to internal and external audit requests
• Support Section 16 officer and director transactions, including Rule 10b5-1 trading plan administration and pre-clearance coordination
• Interact with various B2B relationships including our stock plan provider, transfer agent, trustees, and local advisors

Degree language

• Bachelor's degree required, ideally in Accounting, Finance, Economics, or a related field

Tools and skills named

Words the posting leans on

• equity25×
• administration9×
• tax8×
• process6×
• assist5×
• controls5×
• equity administration5×
• experience5×
• global5×
• payroll5×
• accounting4×
• compliance4×
• people4×
• reporting4×
• cloud3×
• complex3×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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