Executive Assistant II

The shape of it

In the posting’s own words

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. As we continue to expand globally, we are seeking an experienced Executive Assistant in Serbia to support our Sales Executives. This role will work closely with two to three executives based across EMEA, supporting customer-facing engagements, complex multi-time-zone calendars, high-volume interview coordination, and cross-functional partnerships. Occasional travel may be required to support critical company initiatives.

What it asks for · 14

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Direct experience supporting Sales, or other customer-facing organizations.
• Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
• Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
• Ability to communicate with C-level Executive Assistants and external customer stakeholders.
• Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
• Experience planning and executing large-scale meetings, events, and travel logistics — including budget management, vendor coordination, and high-volume interview scheduling.
• High level of discretion in handling sensitive information and confidential matters.
• Proactive, solution-oriented, and adaptable to changing priorities and environments.
• Occasional travel across EMEA
• Comfortable learning new tools and systems such as AI.
• Experience proactively identifying and driving process improvements.
• Expected to demonstrate flexibility and occasionally adjust their schedules to support executives’ needs after regular office hours.

Tools and skills named

Words the posting leans on

• executive12×
• meetings6×
• organization5×
• calendar4×
• events4×
• experience4×
• proactively4×
• required4×
• sales4×
• stakeholders4×
• support4×
• supporting4×
• travel4×
• complex3×
• customer3×
• ensuring3×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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