Executive Assistant

The shape of it

In the posting’s own words

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. As we continue to expand globally, we are seeking an experienced Executive Assistant in Costa Rica to support our executive leadership team. This role will work closely with Executives in Costa Rica and the United States, managing complex calendars, orchestrating high-impact meetings and events, and serving as a trusted liaison with internal and external stakeholders. Occasional travel may be required to support critical company initiatives and events.

What it asks for · 11

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
• Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
• Ability to communicate with C level Executives Assistants
• Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
• Experience planning and executing large-scale meetings, events, and travel logistics, including budget management and vendor coordination.
• High level of discretion in handling sensitive information and confidential matters.
• Proactive, solution-oriented, and adaptable to changing priorities and environments.
• Willingness to adjust working hours to support executives in different time zones (primarily US).
• Occasional travel to the United States is required. B1/B2 preferred

Tools and skills named

Words the posting leans on

• executive12×
• events6×
• meetings5×
• assistants4×
• calendar4×
• ensuring4×
• required4×
• support4×
• travel4×
• complex3×
• management3×
• organization3×
• priorities3×
• skills3×
• zones3×
• budget2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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