Executive Assistant II

Datadog · Tokyo, Japan · People · listed September 4, 2026

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The shape of it

Seniority

Mid level

Experience asked

3–5 years

Where

Hybrid

Requirements listed

Length

712 words

In the posting’s own words

This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Manager, Executive Support.

What it asks for · 9

5 years of executive support experience including at least 3 years supporting multiple high-level leaders
Tech-savvy with a strong interest in using technology to improve work efficiency
Proficient in Google Suite
Someone with high integrity who can maintain complete confidentiality on all business matters
Even-tempered, kind and respectful; able to remain calm under pressure
Able to communicate clearly and concisely in, both verbally and in writing
Detailed-oriented with strong organizational and time-management skills
A great multitasker and team player
Comfortable working in a fast-paced, hyper-growth environment

What the job covers

Maintain executive calendars, coordinate internal and external meetings, arrange calls, dinners, events, etc.
Act as gatekeeper between executives and their stakeholders
Collaborate with your executives stakeholders and understanding priorities within the business
Maintain executives expense reports
Coordinate travel arrangements - air/ground transportation (domestic and international)
Inbox management (review and monitor emails on a daily basis)
Manage/Support Quarterly All Hands Calls/Decks and Sales Reviews
Attend weekly leadership meetings and record action items
Arrange translation services
Perform a wide variety of administrative and support duties on behalf of executives including managing time sensitive and confidential documents
Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc.

Tools and skills named

Cloud & infra

Datadog6×

Words the posting leans on

executive10×
business4×
office4×
executive support3×
maintain3×
meetings3×
skills3×
arrange2×
business operations2×
coordinate2×
ensure2×
events2×
fast-paced2×
keep2×
leadership2×
management2×

Counted from the posting after the mission statement and the legal notices are set aside. The ones near the top are the ones a screener is looking for.

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